Services

Welcome to the Archives!

Hours and Contact Information

The Archives is open Monday through Friday, 9:00 a.m. to 5:00 p.m. Researchers of all kinds are welcome, including the general public. Research visits are by appointment only, and may be scheduled by contacting any of the Archives staff or the Archives email. However Archives staff encourages you to contact them with any inquiry or reference question by phone or email:

OSF Archives e-mail:
archives@osfashland.org

Maria DeWeerdt, Lead Archivist
mariad@osfashland.org
541-482-2111, ext. 243

Debra Griffith, Records and Reference Archivist
debrag@osfashland.org
541-482-2111, ext. 266


The Archives is located in the lower level of the Thomas Theatre. OSF theatres are secure facilities, therefore the Archives is not open for walk-in appointments by external researchers or the general public. However Archives staff is available during business hours, and welcomes requests to visit the Archives with little advance notice. Please note that although the Archives invites these requests, immediate access may not possible due to other business, reference and research obligations. Should this be the case, the staff will schedule an appointment that is convenient for all parties.

Most of the research collections are stored in the Archives, and are retrieved and available for use within a very short period of time. However some collections are stored off site or have restrictions that prevent their being accessed without lead time. If you request one these collections, the Archives staff will inform you of the amount of lead time required, and arrange your appointment accordingly.

The Archives staff is always on hand and ready to assist with your research questions and requests. If you are unfamiliar with the facility and collections, please let us know and we will be happy to give you a brief introduction to our collections, finding aids, and services.
Research Guidelines
While in the Archives patrons must adhere to the OSF Archives Handling Guidelines.  Patrons may use their own laptop computers, but the use of personal scanners, cameras or copiers is strictly prohibited without the advance consent of the Archives staff. Photocopy and scanning services  are available upon request.

Archives collections must be used in the Archives regardless of format. Research stations are provided, and are in close proximity to the collections and Archives staff to facilitate use of the materials. The Archives provides listening and viewing equipment for all audio/visual materials in readily accessible formats (LPs, cassettes, CDs, VHS, DVDs.) Copying of any of these materials is strictly prohibited.

Other guidelines for accessing and using Archives collections are found in the Access Policy.

Copying and Scanning Services
Copying and scanning services are available for all but a few oversize, fragile, or bound items. Materials may be copied or scanned only with the permission of Archives staff. A self-service photocopy machine is located in the Archives for use upon request. Archives staff will also perform copy services as requested, or if they deem that the material should be handled only by trained staff. Scanning, faxing and the burning of CDs or DVDs will be performed by the using Archives’ and Oregon Shakespeare Festival equipment; there is no self-service.

Copying and scanning services will be provided remotely, although orders must be submitted in advance. These orders will be filled as soon as possible depending upon the size of the order and staff availability. Patrons may either pick up their order or make arrangements to have the material mailed. Patrons must pay for the postage on any mailed materials.

Any copying or scanning is subject to a fee schedule outlined in Section V.1. of the Access Policy.
Research Services
While we hope that you will be able to visit our Archives, we recognize that some researchers require access to our materials without traveling to Ashland. We offer a variety of options to accommodate patrons doing long distance research.

If you wish to know if we hold materials of interest in our collection, we will be happy to assist you free of charge. If, however, you want us to find a specific item in a collection, a specific photograph, a specific newspaper article, or if you wish to know if a collection contains specific information, you may have to pay a reference fee for this service. This also applies to research that requires special curatorial assistance (staff to read or search through portions of a collection or multiple collections). Any service which requires staff to search an actual collection or publication, rather than a catalog, finding aid or inventory of materials held, is considered research and, as such, is subject to a reference fee as described in Section V.2. of the Access Policy.

For additional information about any of the services we provide, please contact our Archives staff directly or at archives@osfashland.org.

Rights, Permissions, and Reproductions
The Oregon Shakespeare Festival Archives provides access to its materials for educational and research purposes, and for personal enjoyment. The Archives makes no warranty with regard to their use for other purposes. Responsibility for making an independent legal assessment of an item and securing any necessary permissions ultimately rests with persons desiring to use the item.

OSF’s written permission, or that of other possible rights holders (including publicity and/or privacy rights), is required for distribution, reproduction, or other use of its collections beyond that allowed by fair use or other statutory exemptions.

Credit must be given to the Oregon Shakespeare Festival Archives or the Oregon Shakespeare Festival for the materials used in completed papers or projects. All persons using these materials must correctly identify the source and not use the materials in ways that falsify or misrepresent the information they present. Archives staff will provide guidance on the appropriate credit that should be used for the material cited.

Any other use, for example in web pages, documentary films, or publications of any kind, must be approved by the Oregon Shakespeare Festival. For information on how to obtain permission please contact the Archives staff.
Lectures and Presentations
The archivists on staff are available to provide presentations on the OSF Archives, OSF history and other subjects. Lectures on specific topics may also be arranged with at least one month notice to allow for the presentation to be researched and created. Arranging for lectures by Archives personnel is dependent upon staff availability and, sometimes, the ability of the sponsoring organization to provide travel expenses. For further information about lecture possibilities contact the Archives staff directly or at archives@osfashland.org.
Tours
Tours of the Archives are available during regular hours by arrangement. Due to space restrictions, tour group size is generally limited to ten people, although this can be negotiated with the appropriate notice. Groups visiting OSF as part of planned tours or events are encouraged to work an Archives tour into their schedule with the help of their OSF contact.

For further information or to schedule a tour, contact the Archives staff directly or at archives@osfashland.org.